Keys for Planning a Seamless Student Trip

How to travel safely with students

Group travel for students is an opportunity for young people to explore the world in a safe and structured way.

However, their curiosity and lack of experience can lead them into trouble when they’re away from home. Here are some tips organizers can use to make their next student travel trip seamless and stress-free.

Inform and Document

Make sure everyone has the right information to keep your trip on track.

  • Use your cell phone to store pictures of receipts, ticket stubs, and accommodation records. This makes it easier to access and share with parents or other chaperones.
  • A database app is helpful for accessing digital copies of your student’s emergency contact, medical, and food allergy information.
  • You should also schedule a meeting with parents and students to discuss the details of overnight trips. Discuss expectations, review rules, and give parents a copy of your travel itinerary.

Keep records easily accessible to reduce communication problems that can stall your travel plans.

Packing and Moving

These tips address the logistics of moving groups of people and their stuff over long distances.

  • Charter a private bus instead of relying on public transportation to reduce the chances of students going astray. As an example, a bus with a bathroom reduces time-delays and keeps student under the watchful eye of chaperones.
  • Limit the amount of luggage each traveler can bring to ensure there’s enough room for everyone. Ask your bus company representative to help you calculate the dimensions and weight capacities.
  • Finally, distribute a list with essential items to bring along on the trip. Make sure parents have plenty of time to obtain needed items.

These simple steps are a big help in making student trips successful.

Schedule Safety

Keep minors accountable and out of harm’s way with these tips.

  • Schedule mandatory check-ins throughout your trip. To do this have students gather at a central location periodically that way you can ensure everyone is still following the program. Alternatively, chaperones can have their students text or send pictures to confirm their location.
  • Also, assign travel buddies at the beginning of the trip. With groups of 2 or 3 students, it’s less likely that one will be tempted to break the rules or fall victim to an accident.
  • One more idea, give students a written or digital copy of the itinerary. Include times to meet up, eat meals, curfew, and other relevant schedule points.

Student group travel doesn’t have to be stressful. With proper planning and clear documentation procedures, organizers can achieve the perfect educational experience for their students.

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Setting Up Student Travel Tours: Picking the Right Destination

Picking the right student travel tours and destination

Student travel tours are a wonderful way for students to see the world they are living in and gain perspective on life before adulthood.

The experience depends on the destination for your student travel tours. Having the right destination can take some thought and research, but it will be worth it in the end. If you have the wrong destination, it will be miserable and wasted for everyone going. These are 5 tips for setting up your student travel tours to the right destination.

  1. Take the students opinion into account. If the group of student traveling isn’t looking to volunteer then a service learning destination would not be good. Students should go on a guided tour if they want to explore it. Take your time and find the perfect program for the general goal of the trip.

    When it comes to student travel tours, make sure that your bus company has the right certificates and operating authority. Click here to see what to  look for.


  2. Think about the weather. If you’re choosing to go somewhere already freezing like Wisconsin in the winter, that may not be a fun trip. If an area is prone to natural disasters during a specific time of year, like hurricane season, consider a different time for a trip to Florida.
  3. Consider the budget for student travel tours. Picking a destination that is really expensive may be out of budget for many students leaving the trip really small, which can be less fun. The trip, as well as the attractions and cost of living, should be within an affordable range for students. Be prepared to help some students budget their finances to determine if they can go as well. Finances are a new thing for many students and they may need a little help figuring it out.
  4. If the student travel tours for the students to get experience volunteering ask many organizations and do some research to find where the most need is. Who knows, it may even be close to home or helping with hurricane or tornado relief. Be sure to prepare the students for what they will be seeing and doing so that if it seems like too much, the students can back out before it’s too late. Nothing brings down morale, like someone wishing to not be there.
  5. Finally choose a destination with the total opposite weather than where you’re leaving from. So if you’re from Ohio and used to snow, plan a trip to Florida to soak up the sun or if you are from Texas, choose to explore Yellowstone in Wyoming. Experiencing new weather is refreshing and will reset the students for the rest of the semester.

Now that you know these tips for picking the destination for student travel tours, plan yours today!

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Great Bus Travel Tours Ideas for College Students

Summer and spring breaks means relaxing, travel tours, and fun for college students. It’s a great opportunity to grab a group of friends and go on vacation. Travel tours for college students are well deserved after cramming for classes all semester. Whether you want to visit a city or go hiking, there is a perfect travel tour for you. Here are a few options for your travel tours for college students.

Certain travel tours will take them to new cities, like maybe, Las Vegas, where the nightlife never ends. Or New York City, where they can shop and dine in exquisite places. Going to a new city will enrich their life and teach the college students valuable life lessons. Each city will have something for them to learn, like US History in Washington DC. Or in Miami the focus can be on fun, relaxing experiences.


No matter where you and your college friends go, no matter where you take a travel tours, making sure your have the right vehicle will make all the difference click here to understand what types of vehicle will suit your needs!


Take them to nature to reset their minds. Experiencing nature can reset their mind and give them a refreshed attitude after working so hard all semester. Living in simplicity can make the worries of the world vanish. They can hike through mountains, canoe or kayak through rivers and creeks, and so much more in nature. Walking in woods will connect them deeper with the Earth that we live on. Seeing wild animals and learning about nature can be a fun, healthy way for adventurous college students to spend summer and spring-break.

Have the travel groups for college students give back. There are plenty of places, even close to home, that need some love. Volunteering during a break will help the college students feel good about themselves and may even give them something new to fight passionately for. Not only will the students help people in need by building houses or giving food, they will be able to experience new cultures they may never have seen otherwise.

So, plan travel tours for college students through all the areas that have an abundance of wineries, like Napa Valley or New England. They can learn how to wine taste and about what type of wines pair well with certain foods. In addition to pairings, they can learn about what notes of different spices and fruits smell like in wines. So, you may even find a new favorite wine!  It’s time to go, because now we know you’re interested in culinary experiences visiting wine country would be perfect for any break.

 

Six Principles of Effective Student Travels Planning

Student travels planning can be a harrowing process, but it doesn’t necessarily have to be. Between finding the best places to visit and booking the hotel, it can be overwhelming.

If you are planning a student trip and think it’s a bit much, take a deep breath. You can plan a trip, easy! Here are six steps to effective student travels planning:

  1. Plan in advance. Planning a trip for students takes time. There are a lot of parts to a trip that take time to figure out. If possible, begin planning at the beginning of the school year for it. This leaves time for students to decide if they’re able to go and raise the money to pay for the trip. 
  2. Have patience. Student travels take a lot of thought and can end up being exhausting. Remembering how worth it the trip will be can help you get Students or their parents might know of fun things to do or good places to stay so, letting them know you’re open to ideas could be a great resource.
    through the process of planning a trip. Finding the right attraction to go to or the hotel that fits your needs the best can take time, but there is the perfect one you there. You just have to be patient and keep on planning.
     
  3. Keep everything. You will probably take a lot of notes of phone numbers, names and ideas regarding the student travel. Do not throw anything away- you never know when you might change your mind and need that information again! Use a binder or a folder to keep everything it so, it is easy to find and doesn’t get lost. 
  4. Make lists. Beginning with the “to do list” for each step of the student travels, make lists. Keep a list of possible attractions you want to go to, who is going, places stay and dine, what parents volunteer to chaperone along with everything else you will need. 
  5. Have open communication. Whether it’s the other planners or the kids going on the trip, being open about you planning process will make it easier for everyone. Students or their parents might know of fun things to do or good places to stay so, letting them know you’re open to ideas could be a great resource. 
  6. Consider who will be attending the trip. You might be able to make it to every site you want to see with your family or a few friends, but could you feasibly make it with a larger sized group of students? Most schools require an educational component to be a part of the trip. Does the hotel have the correct amenities to ensure the safety of the students? Think about what the students could gain from the experience.

Now that you know how to effectively plan for student travels, start booking your trip today!