25 Things to Use A Bus For

Standard coach, luxury coach, minibus, executive coach, trolley, school bus…buses come in all different shapes and sizes. That means that no matter the occasion, it’s almost certain that a bus will be just what you need to transport your group. Need a few ideas on how you can use a bus? No worries. We’ve got 25!

Event Shuttle: Keep your event attendees safe and happy by hiring a charter shuttle for your next event. Shuttles will take your guests from the parking lot or other appointed pickup stations to your event to ensure that they make it to your event without having to break a sweat.

Long-Distance Group Road Trip: Longing to hit the open road with friends and family? No problem! Hire a charter bus and get ready for the experience of a lifetime. See the landscape like never before and enjoy awesome amenities like onboard wifi, latrines, and entertainment.

Mission Transportation: Does your church do domestic mission trips to serve communities and spread the word? If so, a chartered bus is the perfect way to get your missionaries from point A to point B and every stop in between.

Family Reunions: Nothing is worse than having to be in charge of coordinating the carpool for a family reunion. Free yourself of the responsibility and let a charter coach take care of the driving for you. Your family will love catching up with each other while they all ride in the same vehicle.

Service Trips: Whether it’s picking up trash along the highway or feeding those in need, service trips are necessary to make the world a better place and take care of your community. Simplify the process by hiring a bus. Buses have ample storage for both your volunteers and your service supplies.

Natural Disaster Clean Up: There’s nothing quite as devastating to an entire region as a natural disaster. Be there to help pick up the pieces by chartering a bus. Buses are a great place to use as your command center, relax and recharge, and have all of your supplies stored.

Ski Trip: Cozy lodges, exciting slopes, and picturesque winter landscapes are what you picture when you picture a ski trip. Not navigating tricky snowy and icy canyon roads. Let your bus driver takes care of the driving while you enjoy the rest when you go on a chartered bus ski tour.

Bar/Restaurant Crawl: Get the best food and drink your town has to offer all while having a great time and being a VIP on a motorcoach bar crawl. Charter one for a private party or get tickets for a local pub crawl event. Either way, you’ll have a great time!

Bachelor/Bachelorette Parties: Celebrate your upcoming wedding with your best friends in style. Hire a coach and party on and off the bus all night long (all while having a built-in designated driver.)

Wedding: Whether you need to transport all your guests on a luxury coach to and from different wedding events or you want to have a classy trolley to transport your wedding party and take pictures, a bus will be the perfect finishing touch on your big day.

Prom: Make your prom night a night to remember. Charter a bus so that you can fit your entire friend group in one vehicle.

Traveling Parties: Be inventive and have a traveling party instead of one at a single destination. Rent a bus to take you to the hottest spots in town and keep your party moving.

GNO: Whether you’re on the Strip in Vegas or in your hometown, a minibus is a perfect way to make your girls’ night out one for the books.

Green Initiatives: Are you concerned about the planet? We are too. Taking a bus instead of other transportation will help you to be eco-friendly while traveling. Buses are up to 4x more efficient than planes, 2x more efficient than trains, and can replace up to 56 less efficient vehicles on the road according to the ABA.

Field Trips: Keep your students safe – charter a bus! Professional drivers on chartered coaches will ensure that you and your kids make it to your final destination in a timely, safe, and comfortable manner.

Sports Teams: Competitive sports require a lot of travel. Keep the team together and encourage bonding on a charter bus. Motorcoaches are the perfect way to transport a team as they have comfortable reclining seats, onboard restrooms, and often optional wifi.

Competitions: Whether you’re a choir, debate team, or mathletes, chartering a bus is the way to transport your crew. You’ll ensure that you won’t have any missing team members and dodge the headache of coordinating carpools.

Direct Travel: Many bus companies have regular line services that have direct, inexpensive tickets between popular destinations like NYC and Boston. Be cost and time effective by taking the bus.

Corporate Transportation: Need to work while on the road? Get an executive coach. Executive coaches have onboard wifi, seat configurations that are conducive to a great working environment, and restrooms to keep business running as usual even when your group is traveling.

Employee Shuttle: Happy employees = productive work environments. Keep employee stress at bay by offering commuter shuttles so that they can unwind on the trip home instead of fighting traffic.

Party Entertainment Space: Have limited space, but want to have an epic party? Hire a party bus to give you additional room for your party. Hotel→Airport Transport: Entice guests to stay at your accommodations by offering a shuttle to and from the airport.

Executive Suite: Do you have a corporate retreat coming up? Need a place for your executives to meet en route? There’s nothing better than an executive coach so your execs can work hard and play hard.

Entertainer Travel: Road tripping at its finest, tour buses will help you feel at home while you’re on the road for your extended concert tour. With beds, showers, kitchenettes, and more, you really will have all the comforts of home.

Wine Tours: Designated driver. Need we say more?

As you can see, there are more to buses than meets the eye. Get in on all that buses have to offer and book your next coach transportation using BusRates.comhttp://busrates.com/!

How to Crowdsource a transportation event.

Bus travel is the most affordable way to move a large group. Period… but that does not make it any more or less challenging to deal with the question about who is the one who is going to actually sign the contract and put their credit card down on the “table.”

Imagine a group of friends who are looking to head to a concert or festival. Maybe your family is having a reunion and you want to go on a tour of all the places from grandma’s life. Perhaps you area soccer parent trying to coordinate the bus for the team and  their families to head to the out-of-town tournament. Having one person responsible  for the entire fee can be a daunting commitment, but there are options and we are here to help.

Option #1

Sometimes simplicity is the key. Sending and receiving money has never been easier. From services like Venmo to PayPal andFacebook to Apple Chat, sending money to someone is simple and fast. Simply break the total transportation cost into a per seat or per person fee based on the quote and get people to pay before the actual booking. Keep in mind that most companies require a deposit before the charter can be booked, so doing this far enough in advance so that you do not run the risk of not being able to book once you are ready is important.  Hey, as long as you are at it, charge a few bucks for your time in coordinating… maybe you will not end up having to pay anything because you coordinated for the group!

Option #2

The GoFundme.com route: Traditionally crowdsourced services like gofundme.com are thought about when raising money for nonprofits and charitable organizations, but they are, at their core, a tool for a group of people to come together and raise money for an end… even transportation costs. From small groups wanting to put together a night out on the town to a road trip to Disney for a group of 100 students, this tool lets you gather money from those interested in going. When using this, simply start a “campaign” on the funding site,  send out the information that they can donate to the cause, and that the cost is X dollars per person to participate. Simple as that, you are on your way to a crowdsourced trip.

Option #3

PayPal Money Pool. A relative newcomer to the group payment model, but one of the pioneers in the online money game, PayPal now offers a way for people to collect money for a common goal. Simple and effective, this will give you and your group a fast way to get this done. Set a total amount you need to gather, how much each person needs to contribute, and the date it needs to happen by.  See the video below for more information.

What you need to know when booking transportation for a group.

Booking group transportation does not have to be hard! If you want to know how to work with those companies who offer this service, here are five tips that will make your next group transportation booking go smoothly.

Tip #1: Know what you want… or at least what you think you want…

When it comes to transportation you will be asked a lot of questions., even if you are just a casual shopper. From where you want to be picked up to where you want to go to if there are any stops and how many passengers you will have… the list may seem longer than you want to answer when you are simply trying to do some price shopping. However, the reality is that some of these little details can mean huge differences in price and availability. Taking a few minutes to provide a more accurate picture of what you are going to be doing will ensure that the prices you get back are meaningful and represent what you can really expect for a trip like you are planning.

Tip # 2: Compare apples to apples.

One of the most difficult part of shopping for transportation is getting four or five quotes for the same service that are priced wildly differently and not understanding why.Like most businesses, not all transportation providers are the same or offer the same service or equipment. What may look like the same bus on the outside may, in fact, be totally different once you step aboard. From late model coaches vs. older coaches, the caliber of drivers and sales staff, types of equipment, maintenance programs, the size of their insurance policies, DOT/FMCSA ratings, and etc. the list of things that you will want to think about before you book is extensive. If a new coach with all the latest technology onboard is important to you, make sure that you are shopping for that. If you are only interested in moving your group from A to B for the least amount of money possible, make sure you shop for that. Transportation is definitely not a commodity. If you see one operator who’s price is higher than another there is most likely a reason for that. Ask the companies you are shopping why their prices are what they are and you will be surprised to learn just how different one is from another.

Tip #3: Avoid brokers. Go Direct.

Brokers are companies who represent that they offer transportation services to the public, but who do not own or operate vehicles directly. These companies make money on the difference between what you pay them and what they are able to pay the companies who ultimately operate the equipment you will be riding on. This means two things. First, their motivation is to get the service for as cheap as possible. If you are not interested in the cheapest way to go, then this is not a good choice for you. Even if you are interested in the cheapest choice, you still should not choose a broker because, like we said before, they make money on the difference between what you pay them and what they pay the transportation company. Ultimately you still aren’t getting the most inexpensive deal with brokers. Booking directly is safer too, as many of the issues that we have seen in the industry start with people paying for transportation to a company who does not actually have the ability to deliver that service. Nothing beats going directly to the service provider and negotiating to get the service, equipment, and price that works for you.

Tip #4: Look at reviews

Reviews are not just for buying comfy sheets on Amazon! They are a great tool when dealing with a transportation provider. We all know that things do not always go right, especially when you are dealing with traffic, driving conditions, weather and the like. You can see how the companies you want to work with act when things do not go right by checking online reviews. It is easy to want to judge a company on its best day, but the better way is to judge them on the days where things do not go right!

Tip #5: Shopping is not always looking for the lowest price

You will find that there will be operators who will send you quotes that are significantly lower than others. If they are also the company running the best equipment, who have the most friendly customer service, drivers and sales, and are shining stars with the FMCSA and DOT, then we would say book it and do it fast! What you will find is that most of the time those that are the lowest price are not all of those others things. Trust your instincts and book the company that fits your needs the best. Choosing a transportation provider is a big decision as your safety will ultimately be in their hands. Choose a company who you feel you can trust and that is doing everything they can to keep you and your fellow passengers safe, comfortable, and that you believe will do what they say they will do, when they say they will do it. That may or may not be the lowest cost provider, but will always be the best choice!

Keys for Planning a Seamless Student Trip

How to travel safely with students

Group travel for students is an opportunity for young people to explore the world in a safe and structured way.

However, their curiosity and lack of experience can lead them into trouble when they’re away from home. Here are some tips organizers can use to make their next student travel trip seamless and stress-free.

Inform and Document

Make sure everyone has the right information to keep your trip on track.

  • Use your cell phone to store pictures of receipts, ticket stubs, and accommodation records. This makes it easier to access and share with parents or other chaperones.
  • A database app is helpful for accessing digital copies of your student’s emergency contact, medical, and food allergy information.
  • You should also schedule a meeting with parents and students to discuss the details of overnight trips. Discuss expectations, review rules, and give parents a copy of your travel itinerary.

Keep records easily accessible to reduce communication problems that can stall your travel plans.

Packing and Moving

These tips address the logistics of moving groups of people and their stuff over long distances.

  • Charter a private bus instead of relying on public transportation to reduce the chances of students going astray. As an example, a bus with a bathroom reduces time-delays and keeps student under the watchful eye of chaperones.
  • Limit the amount of luggage each traveler can bring to ensure there’s enough room for everyone. Ask your bus company representative to help you calculate the dimensions and weight capacities.
  • Finally, distribute a list with essential items to bring along on the trip. Make sure parents have plenty of time to obtain needed items.

These simple steps are a big help in making student trips successful.

Schedule Safety

Keep minors accountable and out of harm’s way with these tips.

  • Schedule mandatory check-ins throughout your trip. To do this have students gather at a central location periodically that way you can ensure everyone is still following the program. Alternatively, chaperones can have their students text or send pictures to confirm their location.
  • Also, assign travel buddies at the beginning of the trip. With groups of 2 or 3 students, it’s less likely that one will be tempted to break the rules or fall victim to an accident.
  • One more idea, give students a written or digital copy of the itinerary. Include times to meet up, eat meals, curfew, and other relevant schedule points.

Student group travel doesn’t have to be stressful. With proper planning and clear documentation procedures, organizers can achieve the perfect educational experience for their students.

https://www.busrates.com

Setting Up Student Travel Tours: Picking the Right Destination

Picking the right student travel tours and destination

Student travel tours are a wonderful way for students to see the world they are living in and gain perspective on life before adulthood.

The experience depends on the destination for your student travel tours. Having the right destination can take some thought and research, but it will be worth it in the end. If you have the wrong destination, it will be miserable and wasted for everyone going. These are 5 tips for setting up your student travel tours to the right destination.

  1. Take the students opinion into account. If the group of student traveling isn’t looking to volunteer then a service learning destination would not be good. Students should go on a guided tour if they want to explore it. Take your time and find the perfect program for the general goal of the trip.

    When it comes to student travel tours, make sure that your bus company has the right certificates and operating authority. Click here to see what to  look for.


  2. Think about the weather. If you’re choosing to go somewhere already freezing like Wisconsin in the winter, that may not be a fun trip. If an area is prone to natural disasters during a specific time of year, like hurricane season, consider a different time for a trip to Florida.
  3. Consider the budget for student travel tours. Picking a destination that is really expensive may be out of budget for many students leaving the trip really small, which can be less fun. The trip, as well as the attractions and cost of living, should be within an affordable range for students. Be prepared to help some students budget their finances to determine if they can go as well. Finances are a new thing for many students and they may need a little help figuring it out.
  4. If the student travel tours for the students to get experience volunteering ask many organizations and do some research to find where the most need is. Who knows, it may even be close to home or helping with hurricane or tornado relief. Be sure to prepare the students for what they will be seeing and doing so that if it seems like too much, the students can back out before it’s too late. Nothing brings down morale, like someone wishing to not be there.
  5. Finally choose a destination with the total opposite weather than where you’re leaving from. So if you’re from Ohio and used to snow, plan a trip to Florida to soak up the sun or if you are from Texas, choose to explore Yellowstone in Wyoming. Experiencing new weather is refreshing and will reset the students for the rest of the semester.

Now that you know these tips for picking the destination for student travel tours, plan yours today!

https://www.busrates.com