How to Crowdsource a transportation event.

Bus travel is the most affordable way to move a large group. Period… but that does not make it any more or less challenging to deal with the question about who is the one who is going to actually sign the contract and put their credit card down on the “table.”

Imagine a group of friends who are looking to head to a concert or festival. Maybe your family is having a reunion and you want to go on a tour of all the places from grandma’s life. Perhaps you area soccer parent trying to coordinate the bus for the team and  their families to head to the out-of-town tournament. Having one person responsible  for the entire fee can be a daunting commitment, but there are options and we are here to help.

Option #1

Sometimes simplicity is the key. Sending and receiving money has never been easier. From services like Venmo to PayPal andFacebook to Apple Chat, sending money to someone is simple and fast. Simply break the total transportation cost into a per seat or per person fee based on the quote and get people to pay before the actual booking. Keep in mind that most companies require a deposit before the charter can be booked, so doing this far enough in advance so that you do not run the risk of not being able to book once you are ready is important.  Hey, as long as you are at it, charge a few bucks for your time in coordinating… maybe you will not end up having to pay anything because you coordinated for the group!

Option #2

The route: Traditionally crowdsourced services like are thought about when raising money for nonprofits and charitable organizations, but they are, at their core, a tool for a group of people to come together and raise money for an end… even transportation costs. From small groups wanting to put together a night out on the town to a road trip to Disney for a group of 100 students, this tool lets you gather money from those interested in going. When using this, simply start a “campaign” on the funding site,  send out the information that they can donate to the cause, and that the cost is X dollars per person to participate. Simple as that, you are on your way to a crowdsourced trip.

Option #3

PayPal Money Pool. A relative newcomer to the group payment model, but one of the pioneers in the online money game, PayPal now offers a way for people to collect money for a common goal. Simple and effective, this will give you and your group a fast way to get this done. Set a total amount you need to gather, how much each person needs to contribute, and the date it needs to happen by.  See the video below for more information.

What you need to know when booking transportation for a group.

Booking group transportation does not have to be hard! If you want to know how to work with those companies who offer this service, here are five tips that will make your next group transportation booking go smoothly.

Tip #1: Know what you want… or at least what you think you want…

When it comes to transportation you will be asked a lot of questions., even if you are just a casual shopper. From where you want to be picked up to where you want to go to if there are any stops and how many passengers you will have… the list may seem longer than you want to answer when you are simply trying to do some price shopping. However, the reality is that some of these little details can mean huge differences in price and availability. Taking a few minutes to provide a more accurate picture of what you are going to be doing will ensure that the prices you get back are meaningful and represent what you can really expect for a trip like you are planning.

Tip # 2: Compare apples to apples.

One of the most difficult part of shopping for transportation is getting four or five quotes for the same service that are priced wildly differently and not understanding why.Like most businesses, not all transportation providers are the same or offer the same service or equipment. What may look like the same bus on the outside may, in fact, be totally different once you step aboard. From late model coaches vs. older coaches, the caliber of drivers and sales staff, types of equipment, maintenance programs, the size of their insurance policies, DOT/FMCSA ratings, and etc. the list of things that you will want to think about before you book is extensive. If a new coach with all the latest technology onboard is important to you, make sure that you are shopping for that. If you are only interested in moving your group from A to B for the least amount of money possible, make sure you shop for that. Transportation is definitely not a commodity. If you see one operator who’s price is higher than another there is most likely a reason for that. Ask the companies you are shopping why their prices are what they are and you will be surprised to learn just how different one is from another.

Tip #3: Avoid brokers. Go Direct.

Brokers are companies who represent that they offer transportation services to the public, but who do not own or operate vehicles directly. These companies make money on the difference between what you pay them and what they are able to pay the companies who ultimately operate the equipment you will be riding on. This means two things. First, their motivation is to get the service for as cheap as possible. If you are not interested in the cheapest way to go, then this is not a good choice for you. Even if you are interested in the cheapest choice, you still should not choose a broker because, like we said before, they make money on the difference between what you pay them and what they pay the transportation company. Ultimately you still aren’t getting the most inexpensive deal with brokers. Booking directly is safer too, as many of the issues that we have seen in the industry start with people paying for transportation to a company who does not actually have the ability to deliver that service. Nothing beats going directly to the service provider and negotiating to get the service, equipment, and price that works for you.

Tip #4: Look at reviews

Reviews are not just for buying comfy sheets on Amazon! They are a great tool when dealing with a transportation provider. We all know that things do not always go right, especially when you are dealing with traffic, driving conditions, weather and the like. You can see how the companies you want to work with act when things do not go right by checking online reviews. It is easy to want to judge a company on its best day, but the better way is to judge them on the days where things do not go right!

Tip #5: Shopping is not always looking for the lowest price

You will find that there will be operators who will send you quotes that are significantly lower than others. If they are also the company running the best equipment, who have the most friendly customer service, drivers and sales, and are shining stars with the FMCSA and DOT, then we would say book it and do it fast! What you will find is that most of the time those that are the lowest price are not all of those others things. Trust your instincts and book the company that fits your needs the best. Choosing a transportation provider is a big decision as your safety will ultimately be in their hands. Choose a company who you feel you can trust and that is doing everything they can to keep you and your fellow passengers safe, comfortable, and that you believe will do what they say they will do, when they say they will do it. That may or may not be the lowest cost provider, but will always be the best choice!

Keys for Planning a Seamless Student Trip

How to travel safely with students

Group travel for students is an opportunity for young people to explore the world in a safe and structured way.

However, their curiosity and lack of experience can lead them into trouble when they’re away from home. Here are some tips organizers can use to make their next student travel trip seamless and stress-free.

Inform and Document

Make sure everyone has the right information to keep your trip on track.

  • Use your cell phone to store pictures of receipts, ticket stubs, and accommodation records. This makes it easier to access and share with parents or other chaperones.
  • A database app is helpful for accessing digital copies of your student’s emergency contact, medical, and food allergy information.
  • You should also schedule a meeting with parents and students to discuss the details of overnight trips. Discuss expectations, review rules, and give parents a copy of your travel itinerary.

Keep records easily accessible to reduce communication problems that can stall your travel plans.

Packing and Moving

These tips address the logistics of moving groups of people and their stuff over long distances.

  • Charter a private bus instead of relying on public transportation to reduce the chances of students going astray. As an example, a bus with a bathroom reduces time-delays and keeps student under the watchful eye of chaperones.
  • Limit the amount of luggage each traveler can bring to ensure there’s enough room for everyone. Ask your bus company representative to help you calculate the dimensions and weight capacities.
  • Finally, distribute a list with essential items to bring along on the trip. Make sure parents have plenty of time to obtain needed items.

These simple steps are a big help in making student trips successful.

Schedule Safety

Keep minors accountable and out of harm’s way with these tips.

  • Schedule mandatory check-ins throughout your trip. To do this have students gather at a central location periodically that way you can ensure everyone is still following the program. Alternatively, chaperones can have their students text or send pictures to confirm their location.
  • Also, assign travel buddies at the beginning of the trip. With groups of 2 or 3 students, it’s less likely that one will be tempted to break the rules or fall victim to an accident.
  • One more idea, give students a written or digital copy of the itinerary. Include times to meet up, eat meals, curfew, and other relevant schedule points.

Student group travel doesn’t have to be stressful. With proper planning and clear documentation procedures, organizers can achieve the perfect educational experience for their students.

Setting Up Student Travel Tours: Picking the Right Destination

Picking the right student travel tours and destination

Student travel tours are a wonderful way for students to see the world they are living in and gain perspective on life before adulthood.

The experience depends on the destination for your student travel tours. Having the right destination can take some thought and research, but it will be worth it in the end. If you have the wrong destination, it will be miserable and wasted for everyone going. These are 5 tips for setting up your student travel tours to the right destination.

  1. Take the students opinion into account. If the group of student traveling isn’t looking to volunteer then a service learning destination would not be good. Students should go on a guided tour if they want to explore it. Take your time and find the perfect program for the general goal of the trip.

    When it comes to student travel tours, make sure that your bus company has the right certificates and operating authority. Click here to see what to  look for.

  2. Think about the weather. If you’re choosing to go somewhere already freezing like Wisconsin in the winter, that may not be a fun trip. If an area is prone to natural disasters during a specific time of year, like hurricane season, consider a different time for a trip to Florida.
  3. Consider the budget for student travel tours. Picking a destination that is really expensive may be out of budget for many students leaving the trip really small, which can be less fun. The trip, as well as the attractions and cost of living, should be within an affordable range for students. Be prepared to help some students budget their finances to determine if they can go as well. Finances are a new thing for many students and they may need a little help figuring it out.
  4. If the student travel tours for the students to get experience volunteering ask many organizations and do some research to find where the most need is. Who knows, it may even be close to home or helping with hurricane or tornado relief. Be sure to prepare the students for what they will be seeing and doing so that if it seems like too much, the students can back out before it’s too late. Nothing brings down morale, like someone wishing to not be there.
  5. Finally choose a destination with the total opposite weather than where you’re leaving from. So if you’re from Ohio and used to snow, plan a trip to Florida to soak up the sun or if you are from Texas, choose to explore Yellowstone in Wyoming. Experiencing new weather is refreshing and will reset the students for the rest of the semester.

Now that you know these tips for picking the destination for student travel tours, plan yours today!

Great Bus Travel Tours Ideas for College Students

Summer and spring breaks means relaxing, travel tours, and fun for college students. It’s a great opportunity to grab a group of friends and go on vacation. Travel tours for college students are well deserved after cramming for classes all semester. Whether you want to visit a city or go hiking, there is a perfect travel tour for you. Here are a few options for your travel tours for college students.

Certain travel tours will take them to new cities, like maybe, Las Vegas, where the nightlife never ends. Or New York City, where they can shop and dine in exquisite places. Going to a new city will enrich their life and teach the college students valuable life lessons. Each city will have something for them to learn, like US History in Washington DC. Or in Miami the focus can be on fun, relaxing experiences.

No matter where you and your college friends go, no matter where you take a travel tours, making sure your have the right vehicle will make all the difference click here to understand what types of vehicle will suit your needs!

Take them to nature to reset their minds. Experiencing nature can reset their mind and give them a refreshed attitude after working so hard all semester. Living in simplicity can make the worries of the world vanish. They can hike through mountains, canoe or kayak through rivers and creeks, and so much more in nature. Walking in woods will connect them deeper with the Earth that we live on. Seeing wild animals and learning about nature can be a fun, healthy way for adventurous college students to spend summer and spring-break.

Have the travel groups for college students give back. There are plenty of places, even close to home, that need some love. Volunteering during a break will help the college students feel good about themselves and may even give them something new to fight passionately for. Not only will the students help people in need by building houses or giving food, they will be able to experience new cultures they may never have seen otherwise.

So, plan travel tours for college students through all the areas that have an abundance of wineries, like Napa Valley or New England. They can learn how to wine taste and about what type of wines pair well with certain foods. In addition to pairings, they can learn about what notes of different spices and fruits smell like in wines. So, you may even find a new favorite wine!  It’s time to go, because now we know you’re interested in culinary experiences visiting wine country would be perfect for any break.